Sarah Wray Hall Rentals
Sarah Wray Hall has a capacity of 50 people. The hall has a full (small) kitchen, 2 bathrooms, is wheelchair accessible, tables and chairs are available. For more details, see our availability calendar and information below.
To book your event:
Use the booking calendar to view rental availability. On days that have bookings already, click the individual event in the calendar to see its start and end time.
Fees and information are below the calendar. Fill out the form below to request a booking.
To book your event:
Use the booking calendar to view rental availability. On days that have bookings already, click the individual event in the calendar to see its start and end time.
Fees and information are below the calendar. Fill out the form below to request a booking.
Rental Fees
$15 per hour
$150 for a full day plus extra fees may apply.
Extra fees
Wifi connection - free
$150 for a full day plus extra fees may apply.
Extra fees
- Kitchen - $10 ( coffee and tea only)
- Kitchen - $50 ( full use of stove, microwave, fridge, dishwasher)
- Cleaning - $35 per hour of cleaning required
- Damage Deposit - $250 - (may apply for private function)
- 3rd party insurance may be required (see FAQs below)
Wifi connection - free
Payment Options
- eTransfer to [email protected] using password sarahwrayhall
- Cheque payable to the Pender Harbour Living Heritage Society mailed to 4334 Irvines Landing Rd. or put in the drop box on the back porch at Sarah Wray Hall
- Cash
- Sorry, no credit or debit cards
Sarah Wray Heritage Hall Rules
Capacity:
50 people. Capacity restrictions may apply due to Covid.
Noise:
General:
Renters will be provided with full house rules including emergency numbers upon confirmation of booking.
50 people. Capacity restrictions may apply due to Covid.
Noise:
- Be courteous to neighbours – keep the noise down on deck & in parking lot.
- Music must end by 11:00 p.m.
- Guests must be out by midnight.
- Premises must be vacated by 1:00 a.m.
General:
- There is no smoking inside or outside on the property anywhere (Sarah Wray Heritage Centre is considered school grounds).
- Do not drag tables or chairs across the floors – please lift.
- Do not use tape or put nails into the walls.
- Decoration approval may apply.
Renters will be provided with full house rules including emergency numbers upon confirmation of booking.
FAQs
What’s in the Hall?
What does the hall provide?
To reserve the hall complete Request Form on website. A tentative date will be put on the calendar until signed contract and payment are received.
What is required for a Private Function serving alcohol?
Note: Maximum capacity is 50 people. There may be capacity restrictions due to Covid.
To reserve the hall, a $250.00 deposit is due at the time of booking. This deposit will hold your date and then becomes a damage deposit.
The following needs to be received 30 days prior to your event, unless a shorter time is agreed:
What is required for a Private Event not serving alcohol?
The following needs to be received 30 days prior to event, unless a shorter time is agreed -
What is required for an event involving physical activity facilitated by a private individual, e.g. Yoga?
What is required for an event (no physical activity) run by a Pender Harbour Community Group (e.g. Search and Rescue, Power Squadron, Girl Guides, Rotary Clubs, Pender Harbour Health Centre)?
When can I access the hall?
Your access time is restricted to the hours you have paid for.
What about decorations?
Decorations should be free-standing whenever possible. There is a picture rail down one side of the hall which is good for hanging decorations. No pins, nails or tape. No live candles.
What is the Cancellation Policy?
Cancellation 30 days prior to event with full refund. After 30 days refund will only be made if there is another booking for that date.
- Large bar/reception room with sink and serving area
- Heritage Hall off which is a Small kitchen with fridge, sink, stove, microwave and dishwasher with a small preparation area
- 2 washrooms
- Covered deck
- 3 picnic tables
- Parking area for approximately 25 vehicles
- Handicap parking and wheelchair ramp
What does the hall provide?
- 50 standard black banquet chairs
- 8 oblong folding plastic tables, to seat 6 each
- 2 small round plastic-topped tables
- Tall serving table
- Blackboard
- 50 knives
- 50 forks
- 30 dinner plates
- 4 medium sized serving dishes with lids
- 80 wine glasses
- 14 drinking glasses
- 35 china cups and saucers
- Many small dessert plates and cake plates
- 25 teaspoons
- 12 dessertspoons
- Coffee urns
- Coffee makers
- Large bowls and serving platters
- Various chefs knives, serving spoons, etc.
To reserve the hall complete Request Form on website. A tentative date will be put on the calendar until signed contract and payment are received.
What is required for a Private Function serving alcohol?
Note: Maximum capacity is 50 people. There may be capacity restrictions due to Covid.
To reserve the hall, a $250.00 deposit is due at the time of booking. This deposit will hold your date and then becomes a damage deposit.
The following needs to be received 30 days prior to your event, unless a shorter time is agreed:
- Liquor License (to be posted in the hall). Approx. $25. Special Event Server Certificate $20.00
- Proof of Events Liability Insurance in the amount of $2 million with Pender Harbour Living Heritage Society named as third party (cost approx. $160)
- Full Payment of hall rental as set out in Contract
- Signed contract
What is required for a Private Event not serving alcohol?
The following needs to be received 30 days prior to event, unless a shorter time is agreed -
- Proof of Events Liability Insurance in the amount of $2 million with Pender Harbour Living Heritage Society named as third party
- Full payment of hall rental as set out in contract
- Signed contract
What is required for an event involving physical activity facilitated by a private individual, e.g. Yoga?
- Signed contract along with payment
- Proof of third party liability insurance in the amount of $2million with Pender Harbour Living Heritage Society named as third party
What is required for an event (no physical activity) run by a Pender Harbour Community Group (e.g. Search and Rescue, Power Squadron, Girl Guides, Rotary Clubs, Pender Harbour Health Centre)?
- Signed contract along with payment.
When can I access the hall?
Your access time is restricted to the hours you have paid for.
What about decorations?
Decorations should be free-standing whenever possible. There is a picture rail down one side of the hall which is good for hanging decorations. No pins, nails or tape. No live candles.
What is the Cancellation Policy?
Cancellation 30 days prior to event with full refund. After 30 days refund will only be made if there is another booking for that date.
Please note: Clicking the "Request Booking" button does not guarantee your booking. Your booking will be confirmed, via email, over the phone, or in person. A Pender Harbour Living Heritage Society volunteer will be in touch as soon as possible.